The average organization can double its stored information in a matter of months. Since new laws require businesses to keep this data for an extended period of time, it is up to the business to comply with regulations and establish an effective records management system. While records management is extremely important, Montgomery disaster recovery planning is equally essential. Since the enormous amount of stored data for the average organization can require extensive capital, many companies mistakenly choose to cut costs by skipping disaster recovery planning altogether.
Why Disaster Recovery Planning Matters
An organization is responsible for protecting and managing all of the data it stores. Whether that information is mission-critical or contains customers’ private data, the company is obligated to securely store it. Disaster recovery planning shouldn’t only focus on the data needed for day-to-day operations. Since most customer information and client files can contain personal, sensitive information, it is equally important to protect all data during a disaster situation such as a flood, blackout, fire, hurricane, or even terrorist act.
Another common issue for organizations is virtual threats. These can include viruses, network errors, and data breaches that not only stop the business from operating, but can expose important information as well. Secure Montgomery disaster recovery planning ensures that data isn’t lost, deleted, or stolen, as well as safely stored and protected from third parties—including identity thieves. If vital records are unable to be accessed, a business may never be able to recover.
Numerous federal regulations, such as HIPAA and Check 21, require organizations to utilize effective disaster recovery planning. Businesses can face fines or receive no federal assistance for recovery if they don’t have plans in place. Any organization with a disaster recovery plan should ensure that it strictly follows state and federal regulations to remain compliant even during a disaster situation.
Why Back-Ups Aren’t Enough
Backup systems are highly complex and many organizations use them for their Montgomery disaster recovery planning. While having in-house backup systems are important for recovery, they aren’t as secure or reliable as the services provided by a records management company. Backup systems should be used to store mission-critical data that can be reinstalled to get a business on its feet following a disaster. What shouldn’t be stored on a backup system, however, is customer information or other personal, sensitive data that could be intercepted by a third party. Digital backup systems cannot protect paper files from water, fire, or even soot damage. Instead, an organization should include records management within its Montgomery disaster recovery planning to ensure paper files are secured and stored offsite—away from potential disaster areas.
Regardless of your industry or the size of your organization, having effective disaster recovery planning in place is imperative for the security and sustainability of your company. Use a records management service as part of your overall plan. Records management companies can help store digital files as well as paper-based files to ensure you not only secure your records, but also comply with all state and federal backup regulations.
Learn more about Montgomery disaster recovery planning to protect your records in any disaster situation by visiting www.AdmiralRecordsManagement.com or calling 877.816.3454.